Open to Buy, Open for Business

We know we do an excellent job of telling our users what has happened (we know what’s sold, what’s ordered, what profit you made) with their business but our customers needed tools to help with budgeting and forecasting what will happen. So we took a core group of users and said let’s look at Open to Buy, which is forecasting and revenue planning and then actually using those numbers to help with seeing your future. Specifically, placing purchase orders. We put 3 years of development into this product and 2 years of beta testing. Take a look at what can give you the upper hand in managing your future.

OTB Presentation

Join our team!

DataWorks is a well-established, privately held inventory management software company. We are out to streamline how inventory and assets are purchased, tracked and evaluated across single and enterprise locations. And we’re growing. We are seeking experienced, ambitious candidates who are self-managed and thrive in a fast-paced, multi-faceted environment that values innovation and customer satisfaction.

Check out our current openings on our Careers page and if you’re interested, drop us a line.

DataWorks Goes Social

(Bonita Springs, FL – April 19, 2012) We love to chat. Talk shop. Shoot the … well we’ll stop there with the metaphors before we get ourselves blocked. Take a look up there. On the top right of the page. We’re social! By clicking the icon you can now follow us on Facebook and Twitter.

We’ll be sharing the latest news on software development, new product releases, industry news and more. We’ll welcome your comments and be quick with our replies.

So join us. We’re committed to keeping the conversation going.

Sodexo, Inc. Chooses DataWorks’ NeXT Inventory Management Software for Retail Initiative

(Bonita Springs, FL – April 11, 2011) DataWorks, Inc. is pleased to announce Sodexo, Inc., a leading provider of Comprehensive Service Solutions, has chosen NeXT^® as their inventory control software for Re:sourxe by Sodexo, their North American healthcare retail initiative. Sodexo developed Re:sourxe to provide hospitals with a full-service retail consumer engagement platform, including retail stores onsite at hospitals. Sodexo’s retail platform features relevant products to meet the needs of employees, patients, and visitors. Guy Ardizoni, VP of Sales and Marketing for DataWorks, said that NeXT was selected for its enterprise inventory management system. NeXT is a scalable solution that will grow with Sodexo’s evolving needs, and includes multi-store service location management with individual and consolidated reporting. Yet it is controlled from one central location. This allows for more functionality at the store level, as well as streamlined communication between the facilities’ management sites.

“We are delighted to become a part of Sodexo’s retail efforts in healthcare and look forward to assisting them as they create an efficiently run retail operation,” said Mark Cecil, DataWorks President and CEO. “They are such an impressive and well-run company that we feel honored to be part of this initiative. Communications at all levels have to be clear, and information has to be passed along quickly in the retail environment; that’s where our decades of expertise come in to play. We are thrilled to have been chosen as the vendor of choice.”

Sodexo will be able to utilize NeXT as a central point of inventory management, where multiple locations and departments can control inventory for a specific store, while the finance department can obtain a global picture of the company’s inventory, sales and purchases in real-time.

About Sodexo in North America: Sodexo, Inc. (www.sodexoUSA.com), a member of Sodexo Group, is a leading provider of Comprehensive Service Solutions serving more than ten million customers daily in corporations, health care, long term care, retirement, schools, higher education, government and remote sites. Headquartered in Gaithersburg, Md., Sodexo, Inc. operates in the U.S., Canada and Mexico, with $7.7 billion (USD) in annual revenue and 120,000 employees. The Sodexo Foundation (www.SodexoFoundation.org) is an independent charitable organization that, since its founding in 1999, has made more than $12.7 million in grants to fight hunger in America. Visit the corporate blog at www.sodexoUSA.com/blog.

Sodexo, World Leader in Quality of Daily Life Solutions: Quality of Life plays an important role in the progress of individuals and the performance of organizations.  Based on this conviction, Sodexo is the strategic partner for companies and institutions that place a premium on performance and well-being, as it has since Pierre Bellon founded the company in 1966. Sharing the same passion for service, Sodexo's 380,000 employees, in 80 countries, design, manage and deliver an unrivaled range of On-site Service Solutions and Motivation Solutions. Sodexo has created a new form of service business that contributes to the economic, social and environmental development of the communities, regions and countries in which it operates and to the fulfillment of its employees.

About DataWorks: DataWorks has excelled in helping customers streamline their inventory operations since 1986. DataWorks’ inventory software, NeXT, offers purchasing, inventory, sales and bar-coding for retail and F&B management.  Amusement parks, casinos, hospitals, museums, resorts, stadiums, and zoos are among the types of properties that currently use DataWorks' flagship inventory software NeXT. The feature-rich inventory software has multi-company, language, and currency capabilities. NeXT can run on a local property or span the needs of an entire enterprise.

DataWorks is a leader in providing inventory management solutions for the hospitality and entertainment industries. NeXT is sought out by clients for:

• Retail Back Office, Retail Planning Systems, Retail ERP Software, Retail Store Software
• Hospitality Back Office
• Retail Inventory Control, Inventory Management Barcode Software
• F&B Inventory Control
• MICROS Retail Interface
• Microsoft Retail Management Software
• Retail Purchasing, Retail Replenishment, Retail Forecasting, Retail Data Mining
• Hospitality Purchasing
• Open-To-Buy
• Suggested Orders

DataWorks partners with all of the leading point-of-sale providers including: Microsoft Dynamics RMS, InfoGenesis, MICROS^®, HSI, ResortSuite, SpaSoft, PAR Springer-Miller, Siriusware, Gateway Ticketing, and Volante.

DataWorks’ NeXT Inventory Software Enhances Microsoft RMS Point-of-Sale for Dealers

(Bonita Springs, FL – December 14, 2010) DataWorks, Inc., a Florida-based software development company, has announced its premier inventory software, NeXT®, now enhances the capabilities of Microsoft Dynamics Retail Management System (RMS). This recent software development enables NeXT to serve as the purchasing, inventory operations and customer management headquarters (HQ) for RMS users. Interfacing with NeXT expands RMS’s capabilities, and dealers of the product will be able to maximize the number of users more easily for their clients.

“DataWorks has been serving and focusing within the hospitality, leisure and resort markets for the past 15 years. However, DataWorks began as a retail management system for small to mid-size retailers in the mid ‘80s. The connection to and vast knowledge of this market has allowed DataWorks to create the interface to Microsoft’s RMS more easily. RMS is a great product; however, it seems to max out at about 20 stores. Our product will allow dealers to go further and expand the product even more for their clients because our latest release of NeXT. This release resolves the issues of the number of countries, currencies, and so on, that are used by each RMS client. We believe our new release will allow dealers to work more effectively and offer a better RMS product overall,” said Mark Cecil, President and CEO of DataWorks.

Microsoft Dynamics Retail Management System (RMS) offers small and mid-market retailers a complete point-of-sale (POS) solution that can be adapted to meet unique retail requirements. This software package automates POS processes and store operations, provides centralized control for multi-store retailers, and integrates with Microsoft Office system programs, Microsoft Dynamics GP, and other popular applications. Microsoft Dynamics RMS is built on a proven Microsoft platform that adapts to meet unique and changing retail needs. With DataWorks’ NeXT, the product is endless.

“Clients will now be able to take advantage of two great products within their operation -- DataWorks’ Next and Microsoft Dynamics RMS. The Microsoft RMS product along with Next allows clients a multitude of options when setting tracking and reporting preferences. It was a huge advantage that we had a 25-year head-start in the back office inventory management business,” says Cecil. “We saw a need and upgraded our software to interface seamlessly to the Microsoft RMS system. We believe we have created a win-win for all parties and especially for RMS dealers around the world.”

About DataWorks: DataWorks has excelled in helping customers streamline their inventory operations since 1986. DataWorks’ inventory software, NeXT, offers purchasing, inventory, sales and bar-coding for retail and F&B management. Amusement parks, casinos, hospitals, museums, resorts, stadiums, andzoos are among the types of properties that currently use DataWorks' flagship inventory software NeXT. The feature-rich inventory software has multi-company, language, and currency capabilities. NeXT can run on a local property or span the needs of an entire enterprise.

DataWorks is a leader in providing inventory management solutions for the hospitality and entertainment industries. NeXT is sought out by clients for:

• Retail Back Office • Hospitality Back Office • Retail Inventory Control • F&B Inventory Control • MICROS Retail Interface • Retail Purchasing • Hospitality Purchasing • Open-T o-Buy • Suggested Orders

DataWorks partners with all of the leading point-of-sale providers including: Microsoft Dynamics RMS, InfoGenesis, MICROS®, HSI, ResortSuite, SpaSoft, PAR Springer-Miller, Siriusware, Gateway Ticketing, and Volante.

SmartSpoke™ Point of Sale Interface

DataWorks has always had interfaces to Point of Sale (POS) Systems. Even when we sold our own POS  back in the late 1980s and 1990s we had to create a two-way interface to talk to ourselves. We designed and wrote the mechanics for keeping track of what data changes (deltas) needed to be sent where, we also wrote the communication layer between the back office (HQ)  and the POS that delivered  the deltas where they needed to be and also engineered the processing  of the remote changes into the local data base.

So after 20+ years of writing two-way POS  interfaces you would think we would have everything worked out.

Next week (08/09/2010) we ship SmartSpoke™, our fourth generation point of sale interface.

SmartSpoke builds on our tradition of hub and spoke design, but turns the tables on the communication layer.  SmartSpoke sits by itself on the POS computer or  server.  It uses FTPS protocol to pull inventory down from the hub and push sales and customers up to the hub.

Our HQ software – NeXT ® -prepares batches of encrypted inventory and price changes that sit behind a secured FTPS server waiting to be picked up bySmartSpoke.  NeXT also prowls around its local system seeing if any SmartSpoke system has pushed new sales or customer information up from the field.

By switching the POS communication activity to be active rather than passive we have eliminated the need for any communication listener  on the POS side. With PCI compliance issues on many folks minds, having an open FTP port on your POS system was a security risk that the CTO or IT director had to allow – not good for your mental or physical health when you worry if your POS system is going to be hacked today. The SmartSpoke is fully PCI complaint and removes any security worries.

We are shipping SmartSpoke integrated to the Microsoft Dynamics RMS Point of Sale system first.

We plan to follow the Microsoft work  with full integration to the MICROS 9700.  After that, who knows where the market will take us…

DataWorks, Creators of NeXT® Inventory Software, Sponsor Imaginarium Dinosaur Exhibit

(Bonita Springs, FL – May 21, 2010) DataWorks, Inc., developers of Next® Inventory Software, was honored to be a partner/sponsor of the Dinosaurs & Ice Age Giants traveling exhibit at the Imaginarium Hands-On Museum and Aquarium in Fort Myers, Florida.The eight nearly life sized robotic dinosaurs and a selection of ice age mammals were on display at the children’s museum, shown in conjunction with the 3-D film DINOSAURS: Giants of Patagonia from January 9 to May 9, 2010. It is the most popular and well-attended traveling exhibit at the Imaginarium to date, with over 45,000 visitors. “This exhibit has exceeded our expectations and attendance projections,” said Matthew Johnson, Imaginarium director. “This traveling exhibit is a great example of a public/private partnership. Partnerships like this work to bring our community quality arts, culture, and education.” “We were very excited to be a part of this exhibit,” said Mark Cecil, President of DataWorks, Inc. “The Imaginarium is providing valuable education to community children in such an interesting and involving manner. Kids are finding out that learning can be fun. Since we work with numerous museums and amusement parks, this partnership seemed ideal.”

About the Imaginarium: The Imaginarium Hands-On Museum and Aquarium provides visitors with over 60 interactive exhibits, including a theater, a traveling exhibit, live animals, and ongoing special programs, such as participating in a virtual sports simulator, hurricane wind tunnel, or TV studio as a weather forecaster. Located in Fort Myers, Florida, the children’s museum is open seven days a week.Visit www.imaginariumfortmyers.com or call 239-321-7420 for more information.

About DataWorks: DataWorks has excelled in helping customers streamline their inventory operations since 1986. DataWorks’ inventory software, NeXT, offers purchasing, inventory, sales and bar-coding for retail and F&B management. Amusement parks, casinos, hospitals, museums, resorts, stadiums, and zoos are among the types of properties that currently use DataWorks' flagship inventory software NeXT. The feature-rich inventory software has multi-company, language, and currency capabilities. NeXT can run on a local property or span the needs of an entire enterprise. DataWorks is a leader in providing inventory management solutions for the hospitality and entertainment industries. NeXT is sought out by clients for:

• Retail Back Office, Retail Planning Systems, Retail ERP Software, Retail Store Software
• Hospitality Back Office
• Retail Inventory Control, Inventory Management Barcode Software
• F&B Inventory Control
• MICROS Retail Interface
• Microsoft Retail Management Software
• Retail Purchasing, Retail Replenishment, Retail Forecasting, Retail Data Mining
• Hospitality Purchasing
• Open-T o-Buy
• Suggested Orders

DataWorks partners with all of the leading point-of-sale providers including: InfoGenesis, MICROS®, HSI, ResortSuite, SpaSoft, PAR Springer-Miller, Siriusware, Gateway Ticketing, and Volante.

For more information about DataWorks and NeXT, call 239-444-1053.

HITEC 2009 - Booth 150

DataWorks will be exhibiting at the HITEC conference June 23-25, 2009 in Anaheim, California USA. This year our booth number is 150.

We will be available for presentations on our Procurement, Food and Beverage (F&B), Auto-Replenishment, and Open to Buy modules.

Staff will also be available for consulting on our other enterprise ready products.

When you stop by, utter the phrase, "Scan me", and we will be happy to present you with a free Dataworks' T-Shirt

NeXT Overview

NeXT is designed to enhance the industry’s operational and analytical needs. Capable of handling everything from retail bar-coding to restaurant recipes, NeXT simplifies day-to-day duties and enables its users to be better buyers, merchandisers and accountants. DataWorks’ software captures and updates POS information and funnels AP & GL data to your financial systems. The NeXT Overview document linked below goes into greater detail explaining all the features of NeXT. Take a look!

http://www.dataworksinc.com/next.overview.pdf

NeXT v5 Feature List

We are often asked "What is included in NeXT v5?" Version 5 (code named "Needlefish") is about accounting.

It includes a real time General Ledger interface among many other features

Enhancements

Major -----------------------

Change Cost After Receiving: During invoice reconciliation accounting personnel can audit and correct an item's cost from a processed Packing Slip. An inventory item's cost is updated based on the audit.

New Financial Event: Cost Adjustment / Variance: This event was added to the existing financial events (Inventory Asset, Revenue, COGS, and Shrinkage). When an item's cost changes greater than a defined max adjustment percentage, the system will throttle the change of cost to the maximum percent and post the difference to a journal entry for cost adjustments. This is helpful when an invoice with a cost change arrives after the majority of the items are sold and low in stock or totally out of stock.

Average Cost Smoothing Within Company: Cost changes are now weighted against the Company's Onhand value rather than the Facilities OnHand value. When an item is received with a new cost, the new value is added to the company value of the inventory, and all inventory items belonging to the same company are updated with the new cost. This cost smoothing allows for fewer swings in the cost of an individual inventory item. If the GL interface is turned on this smoothing event creates various debits and credits to the appropriate asset accounts.

Partial Packing Slip Posting To AP Invoices: System now allows for partial quantity posting from one or many Vendor's packing slips to an AP invoice. Vendors who mix and match their invoices and packing slips can now be managed.

General Ledger Interface: Journal entries are created to debit and credit the increase and decrease of the inventory assets. Real time entries are created for Sales, Receiving, RTVs, Transfers and Physical Inventories.

PO Clearing Account Journal Entry-Eliminates Accruals For End of Month: Journal entries are created at the time an inventory item is received or returned to the vendor. Debits and Credits are made to Asset accounts and the PO Clearing account. At the time an AP invoice is approved for payment, Accounts Payable is Credited and the PO Clearing account is Debited, keeping your system's Balance Sheet in sync with DataWorks perpetual inventory system.

AP Invoice Form: Form's user interface improved. Status Command Buttons added. Unlimited internal Notes tab added. System allows for limiting posting of receipts from one Purchase Order or all Purchase Orders.

Time to Floor Calculation: System allows for the forecast of a Vendors lead time by subclass. Options allow for various methods to create forecasts based on statistical analysis.

Flexible Inventory Analysis Periods: System allows for the flexible analysis of inventory sales and onhand values over one or more periods of days, weeks, months, quarters or years. Data can be mined for forecasting sales trends.

Minor -----------------------

Status Form: Status form in System Admin now has "Can be Auto Re-ordered" flag for Inventory Statuses.

Inventory Type Form: Inventory Type form now has the following flages "Can be Auto Re-ordered", "Menu Pricing Allowed", and "Consume When Rule" (Sales, Transfers, Receiving).

Receiving Form: Retail audit changed to reflect changes from PO's input. Void method sped up. If a Transfer Event will be triggered from a receiver, it occurs after the receiver's cost have been posted.

Facility Form: Facility form now has Tax Included Rule (Never, Sometimes, Always). Facility form now has a flag for "Exclude from Suggested Reorders".

Inventory Item Form: Inventory form has check box to indicate Retail or Facility has Tax Included rule. The Ticket Exception for Inventory allows override of Product, Vendor, and Subclass definitions of Ticket Type. Now allow definition of Min Max Plan specific for the Inventory item. Removed the old style command button and made the Ticket on demand a green hyperlink.

Employee Form: Employee form added "Report To Supervisor" field and added Signature Image Tab.

Financial Period: System warns when posting to a Closed Financial Period and uses current Period instead.

Suspense Account Log File: When a Suspense Account is used, the event leading to its' use is logged to the Suspense.log file. The Suspense.log file is located in the same directory as the NeXT security tables and other log files (i.e. Next.log)

Sales Interface: Sales Imports and Inventory Exports can now be run with separate times of day which are independent of a Facilities End of Day. Polling Intervals are now configurable from every 5 minutes to once every 24 hours. SLU Menus are now designed with SKU data rather than existing Inventory records. This allows for SLU's to be defined for MICROS Shared revenue centers. IC Export V. 2 now supports Tax Included. HTNG - Style Web Service Interface to ResortSuite POS system now supported.

User Defined Defaults: Defaults Values for Product Input can now be specified for User Defined Lookup Fields. The User Defined Lookup Fields and User Defined Input Fields for Product Input can now be setup to be either allow null or require input. Product Attribute 1 is now part of what makes a Product unique. Now a Manufacturer+MFR Part No+Subclass+Attribute 1 must be unique. This allows Logos to be defined at the Product level.

Reports: Receiving - Added two new Partial Posted Receiving Reports.

---

New Import-Export Standards. Includes Real-Time GL Export

Recent enhancements to NeXT included a complete real time General Ledger export. This interface became available with NeedleFish A and was installed on 6/25/2008 at Grove Park Inn.

The G/L interface is sold as a separate module and the file layout of the export is available for review by clicking here.

Additional export examples are available on request. Contact support  [ at ] dataworksinc.com